Hiring Organization / Company: Cherry Creek School District
Basic Salary: To Be Discussed
Employement Type: Full-Time
Office Manager, Elementary School
07/29/2021 04:00 PM
High Plains Elementary
Office Manager, Elementary School
Perform administrative office functions to ensure the smooth and efficient operation of the elementary school administrative office. Provide administrative assistance to the Principal, administrators, office and school staff, and students by managing the school’s financial records and transactions through use of district information technology systems, answering/screening phone calls, preparing correspondence and other written communication, receiving and responding to inquiries and requests, coordinating meetings and events, supervising office staff, performing various personnel management functions, managing crisis situations, and handling confidential information, among other related duties.
DUTIES AND RESPONSIBILITIES:
The following tasks describe the basic functions of the job; not all tasks may be performed by each employee. Duties and assignments may vary based on building assignment, academic year, and school needs. The following frequencies and percentage of time spent are approximations only.Greet, welcome, and assist all staff, students, parents/guardians, community members, callers, and visitors to the school. Answer phones, provide information, take and deliver messages, and direct callers to the appropriate individual. Assist visitors, answer inquiries, provide information, and direct to appropriate school areas. Diffuse conflicts and/or difficult situations as needed in the school office. Monitor students sent to the school office for disciplinary reasons, brain breaks, testing opt-out, etc. [Daily, 20%]
Draft and/or prepare letters, memorandums, reports, labels, forms, special projects, presentations, and related materials that may be highly confidential. Proof material for errors. Record and distribute minutes of meetings. Research and collect data, compile statistics, and prepare regularly scheduled or special reports. [Daily, 15%]
Provide administrative support to the Principal, administrators, and school staff by updating electronically shared meeting documents, newsletters, and handbooks; scheduling and coordinating appointments, meetings, and facilities which may include major events and/or travel and lodging arrangements; maintaining and updating the master calendar for the school year; coordinating building use; creating and maintaining filing systems; distributing mail; issuing and tracking building keys; and updating the school’s website, marquee, and Blackboard Connect. Publish weekly calendar and information bulletin for building staff. [Daily, 15%]
Manage and oversee arrangement for personnel substitutes, including the use of the automated substitute system, report verification, and training on system use. [Daily, 10%]
Monitor building cameras, visitors, visitor sign-in procedures, and building activities including evacuation drills and crisis situations such as building evacuations, lockdowns, emergency situations, and safety procedures. May act as a liaison for 911/emergency calls and initiate crisis procedures in the administrator’s absence with direction from appropriate officials. Support and assist the school’s clinic on an emergency basis or when necessary. Assist with general student management in the hallways when needed. [Daily, 5%]
Supervise the maintenance of facility and all equipment. May also serve as liaison with Information Systems for equipment problems. [Daily, 3%]
Schedule student field trips, including general planning, organizing transportation, and coordinating the presence of a photographer. [Daily, 2%]
Perform financial duties, through the use of district information technology systems, for the school including monitoring school budget(s) and reporting variances to supervisor; maintaining bookkeeping-related databases; purchasing including P-cards as well as anticipating office and building needs during planning year; receiving, inventorying, and delivering incoming shipments; collecting and counting monies for fundraisers, fines, fees, and other activities; generating contracts as needed; preparing and making bank deposits; creating and submitting reports to Fiscal Services; payroll; reimbursements; reconciling school accounts and bank statements; handling bookkeeping for parent/guardian/school organizations; tracking grant proposals; and processing budget reports. [Weekly, 20%]
Train, direct, supervise, and problem solve with support personnel to meet standards of performance; assist in the evaluation process. Set up, maintain, and monitor building personnel files and appropriate paperwork (e.g. hire/separation forms, requisitions, change of status forms, payroll, evaluations, distribution of district forms, etc.). Manage and monitor workflow process of all personnel hires and separations in the Enterprise Resource Planning (ERP) system. [Weekly, 5%]
Perform other related duties as assigned or requested. [Daily, 5%]
Office manager experience preferred
MINIMUM QUALIFICATIONS:High school diploma or equivalent.
Three (3) years of related experience.
Basic knowledge of common office application software.
Advanced knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
Advanced knowledge of Microsoft Office, specifically Word, Excel, and Publisher.
Basic accounting skills.
Intermediate verbal and written communication skills.
Intermediate interpersonal relations skills.
Intermediate organizational skills.
Ability to handle multiple tasks in a high volume area.
Criminal background check and fingerprinting required for hire.
REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:
Education and/or training beyond high school.
Public education experience.
Basic knowledge of district policies and procedures.
Basic knowledge of district accounting and budget procedures.
PHYSICAL AND MENTAL DEMANDS/WORK ENVIRONMENT:Sedentary work.
Moderate physical effort (lifting up to 25 pounds).
Frequent bending and reaching.
Occasional lifting, pulling, pushing, and climbing.
Prolonged standing and walking.
Manual dexterity to operate a computer keyboard.
Close, distance, color, and peripheral vision.
Visual concentration, depth perception, and ability to adjust focus.
Eye/hand coordination (e.g., typing, ten key).
May occasionally be exposed to outdoor weather conditions.
Varying noise levels.
Normal school district environment.
Educational Office Professionals ESP Range 7 | Non-Exempt
$17.80 - $26.15 per hour | Placement is based on relevant full-time experience; part-time experience will be converted into its equivalent amount of full-time experience.
Job Location Information:
Location: Denver, Co
Date Posted: 2021-07-22 Job Listing No# : 56822
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